Category Archives: Excel Tips

SUM ignoring errors in the range

Different ways in getting sum of a range with “Error” Thanks to the comments made by a friend, I would like to share a few workarounds to ignore errors with SUM. 1) Use a helper column This would be an … Continue reading

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Dynamic Dependent Dropdown by Data Validation

So many D. 😀 This is a continuation of the previous post: Not all teachers are eligible to all classes.  e.g. only Iris and David are eligible to deliver Class F, would it be feasible to have only Iris and … Continue reading

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Dynamic Dropdown – Least hours assigned always on the top

How to use Data Validation to show a dynamic drop-down list to facilitate job allocation problem? I learned about using Data Validation long time ago.  It’s quite handy and useful when you want to restrict user to enter items only … Continue reading

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Posted in Excel Tips | Tagged | 2 Comments

Arrange multiple Windows of the same Workbook!

How to view different worksheets of the same workbook side by side? It’s quite normal to have two workbooks opened; and more than common to view the two workbooks side by side:

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Input special characters in Excel by pressing Alt + Numpad

Perhaps you know that you can input some special characters/symbols by pressing Alt + Numpad together.  If you google “ALT Numpad”, you will probably find many extensive lists of special characters input in this way. Well, what to do with … Continue reading

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How to insert picture / photo into comment?

Happy Valentine’s Day!! Tomorrow is a very special Valentine’s Day as both Chinese and Western Valentine’s Day fall onto the same day.  It happens only once in every 19 years. Let’s send your special feeling to a special person subtly … Continue reading

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Why do you turn off Auto Filter and then turn it on again??

I have seen many people turning OFF and then ON Auto Filter in order just to SHOW ALL values (in Excel 2003’s terms) or CLEAR all filters (in Excel 2007 or above’s terms).  Frankly, I think many people do this … Continue reading

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Time Conversion – How to convert 24hr input as 4-digit number into TIME in Excel?

How to convert something like 1200 into 12:00? For easy sake of input, we often input 24-hr time as four digit number like 930 for 9:30, 1815 for 18:15 etc.  However, if time is input in this way in Excel, … Continue reading

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Posted in Excel Tips, Format | Tagged , , | 14 Comments

How to lookup only partially-matched value?? – Crazy lookup!!!

This is a real workplace problem. Look at the two tables below, the task was to map the Shop ID from Table 1 (left) to Table 2 (right).  In both tables there is a common key “Shop Name”.  Sound easy? … Continue reading

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Where did I save this file???

One day, a colleague suddenly asked me: “do you know where I saved this file?” by showing me her monitor with the file opened… Well, the first thing came to my mind was…… well……, input this formula in any blank … Continue reading

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Posted in Excel Basic, Excel Tips | Tagged | 2 Comments

Where is the formula referring to???

This is an extension of my post – Teleport in Excel I don’t remember  how many times I want to know where a formula is actually referring to, esp. when I need to spot what’s the formula doing.  If the … Continue reading

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Quickly delete/hide records (rows) with Strikethrough format by using Find and a couple of simple techniques.

Quickly delete/hide records (rows) with Strikethrough format by using Find and a couple of simple techniques. I had encountered a file with thousands of records (rows) that keeps track of details of different jobs.  Finished jobs were identified by Strikethrough … Continue reading

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Calculating % Change is so easy… to make a mistake!

How to calculate percentage change with negative number? I believe calculating percentage change should have a very top ranking on the most frequently used calculations in spreadsheet.  Agree? For me, I often simply do the calculation with a simple formula: … Continue reading

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Quickly set consistent column width throughout the whole table

I think many people know how to AutoFit column width in Excel.  In case you don’t, you can simply move your cursor in between the column headers, when you see a cross with left-right arrow, double-click.  Then the column width … Continue reading

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Paste Special – Linked Picture (aka “Camera” in earlier versions of Excel)

As mentioned in my previous post, I am going to talk about another built-in function that is not commonly used (in my limited community)… 😛 COPY, PASTE linked picture (aka “Camera”, which is actually available in Excel 2003; not sure … Continue reading

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Posted in Excel Tips | Tagged , , | 6 Comments

Probably the fastest way to convert formula into value – CTRL C, CTRL V, CTRL, V

“Copy and Paste Value” is probably one of the most popular actions taken by many people every day.  A probably fastest way to do so is definitely worth sharing. I learn this from a comment to the post (http://www.myonlinetraininghub.com/favourite-excel-shortcuts) by MYNDA TREACY … Continue reading

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Posted in Excel Tips, Shortcut | Tagged , , , , | 6 Comments

Teleport in Excel

在 Excel 中舜間轉移 Teleportation is still an imagination in reality; it is not in Excel world. When you are working with a large workbook book with many worksheets, or even many workbooks with many worksheets altogether, you are likely to … Continue reading

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Dropdown calendar in Excel

UPDATE on 7/24/20202: Don’t miss the video at the end of this post. Did you ever ask why Excel does not provide Dropdown Calendar for date selection? Like the one shown below: I did.  I asked that because I didn’t … Continue reading

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Posted in Excel Tips | Tagged , | 36 Comments

Trick or Treat?

This is Halloween…  This is Halloween… Seems to me that Halloween is not just for kids.  Let’s go to your co-workers’ desk and say “Trick or Treat”!  If you do not get the Treat, you may do the following Trick … Continue reading

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Open an embedded Excel file during a slide show in PowerPoint?

Well, this is not an Excel Tips at all… but it’s really nice to know. Have you tried to open an embedded Excel file in a slideshow of PowerPoint, but failed…?  You may probably go back to Normal View and … Continue reading

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Posted in Excel Tips | Tagged | 13 Comments